09 Oct Supplier Clarifications
A capsule house supplier clarification response register connects each question with the source requirement, supplier response, assumptions, affected documents and current status. It prevents an explanatory email from silently becoming a design, commercial or schedule change.
A clarification is not approval, amendment or technical acceptance unless the authorized project records expressly establish that result. The governing agreement and named authorities control decisions.
Reference the Source Question
Record the request number, issuer, date, project area and exact drawing, specification or order revision. Ask one clear question per entry where practical so the response and any open action remain traceable.
Control the Response
| Field | Record | Review question |
|---|---|---|
| Question | Specific issue and source reference | Is the baseline identifiable? |
| Response | Original wording, author and date | Is the response preserved? |
| Assumption | Conditions or limitations stated | Are qualifications visible? |
| Impact | Affected drawing, scope, cost or date | Is a separate decision needed? |
| Status | Open, answered, routed or closed | Was closure authorized? |
Route Changes to the Right Process
If a response proposes a departure or changes an approved baseline, move it to the controlled deviation or change process. Do not close the question by editing the response into approved wording.
Preserve the Decision Trail
Link final controlled documents and record who confirmed closure. Reopen the entry when the referenced revision changes or when an assumption is no longer true.
Use the supplier deviation request register for proposed departures and the design change log for approved changes. To discuss supplier documentation, contact Rovellc.