05 Nov Desk Change Handoff
A capsule office desk allocation change handoff records the current and destination workspace, effective time, access status, assigned equipment, open restrictions and responsible teams. It helps office management, facilities and IT complete a move without leaving conflicting records.
Follow approved property, privacy, HR, accessibility and IT procedures. Record only the information needed by authorized teams.
Confirm the Change Authority
Record the request or approval reference, affected team or role, current and destination desk, effective time and responsible coordinator.
Build the Desk Change Handoff
| Field | Record | Question |
|---|---|---|
| Allocation | Old and new desk | Is the change authorized? |
| Readiness | Furniture, power and connectivity | Is the desk released? |
| Equipment | Assigned devices and custody | Are records aligned? |
| Access | Zone and effective status | Who updated it? |
| Exception | Restriction, owner and due time | Does it block the move? |
Prevent Dual Allocation
Keep the destination unavailable until readiness and authorization are confirmed. Close or reassign the previous desk in the same controlled workflow.
Close the Move
Confirm the allocation, equipment custody, access update and user communication, then retain any open exception with a named owner.
Use the workstation readiness handoff for the destination desk and the equipment custody handoff for shared assets. Contact Rovellc to discuss capsule office planning workflows.